Privacy Policy

Effective Date: [11/05/2026]
Business Name: [Men’s Rest ZZZone]

Note we are now ICO registered. Find our entry HERE.

1. Introduction

This Privacy Policy explains how [Men’s Rest ZZZone] and me, Daniel Prescott, collect, use and protect your personal data when you use my sleep coaching services.

I am committed to safeguarding your privacy and handling your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

I am the data controller responsible for your personal data.

Contact Details:
Email: [daniel@mensrestzzzone.co.uk]
6th Floor, 37 Lombard Street, LONDON EC3V 9BQ UK

3. Personal Data I Collect

I may collect and process the following categories of personal data:

a) Identity and Contact Data

  • Name
  • Email address
  • Telephone number

b) Booking and Communication Data

  • Appointment details (via my Tidycal booking system)
  • Information submitted through forms (e.g. Zoho Forms)
  • Email or message correspondence

c) Health and Lifestyle Data (Special Category Data)

  • Sleep patterns and habits
  • Stress levels and lifestyle factors
  • Information relevant to your sleep coaching programme
  • Collected via online forms, as well as in person via Zoom, WhatsApp or Phone calls.

d) Coaching Records

  • Session notes
  • Progress tracking
  • Recommendations and plans

4. How Your Data Is Collected

Your data is collected through:

  • Online booking systems
  • Digital forms you complete
  • Direct communication (email, messages, calls, both video and voice)
  • Notes taken during coaching sessions
  • Paper records securely stored

5. How I Use Your Data

I use your personal data to:

  • Provide personalised sleep coaching services
  • Manage bookings and appointments
  • Communicate with you regarding your programme
  • Maintain accurate client records
  • Improve my services
  • Comply with legal and regulatory obligations

6. Legal Basis for Processing

Under UK GDPR, I rely on the following lawful bases:

  • Contract: To deliver the services you have requested
  • Legitimate Interests: To manage and operate my business effectively
  • Explicit Consent: For processing health-related (special category) data

You may withdraw your consent at any time.

7. Data Storage and Security

Your data is stored securely using:

  • Trusted digital platforms (e.g. booking and form systems)
  • Password-protected devices and accounts
  • Physical records stored in a locked cabinet

I take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

8. Data Sharing

I do not sell or share your personal data for marketing purposes.

Your data may be processed by trusted third-party service providers (such as booking and form platforms) solely for the purpose of delivering my services. These providers are required to comply with data protection laws.

9. International Data Transfers

Some third-party providers may store data outside the UK. Where this occurs, I ensure appropriate safeguards are in place to protect your data in accordance with UK GDPR.

10. Data Retention

I retain personal data only for as long as necessary:

  • Client records: up to 6 years after the end of services
  • Enquiries (non-clients): up to 12 months

Data is securely deleted or destroyed when no longer required.

11. Your Rights

Under data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

To exercise any of these rights, please contact me using the details above.

12. Complaints

If you are not satisfied with how your data is handled, you have the right to complain to the Information Commissioner’s Office (ICO):

Website: https://ico.org.uk
Telephone: 0303 123 1113

13. Changes to This Policy

I may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date.

14. Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact:

[Men’s Rest ZZZone] 6th Floor, 37 Lombard Street LONDON EC3V 9BQ UK
Email: daniel@mensrestzzzone.co.uk Text/WhatsApp: +44(0)7543199195